CONTRACTS ANALYST (ONGOING PAYE CONTRACT ROLE)

POSITION SUMMARY:

The Contracts and Procurement (C&P) discipline is tasked with planning, prioritizing, and delivering effective contract services to support the operational needs of business categories. To fulfil this role, the post holder must collaborate with a broad network of internal and external stakeholders, each responsible for delivering contracting services to the operation.

Acting as a key interface, the post holder will coordinate and prioritize activities among all stakeholders. Additionally, the post holder has significant potential to enhance the profitability of the business category by identifying cost-effective supply chain processes.

MAIN ACTIVITIES:

Manage assigned tasks including strategy development, pre-qualifications, tender list creation, issuance of ITTs, tender analysis, contract negotiations, and preparation of contractual documentation, ensuring adherence to company policies, procedures, and legislation.

Foster a culture of cost awareness, actively seeking opportunities to support the clients cost reduction initiatives.

Establish and maintain effective communication with all key stakeholders, ensuring service levels are met, priorities are clear, and any concerns are promptly addressed.

Develop contracting synergies and gather market intelligence through regular interactions with TGP Category Managers (CATMAN) and other internal stakeholders on category-related topics.

Contribute to the master procurement plan by anticipating, prioritizing, and planning contracting needs, including regular follow-up on deviations and changes throughout the year.

Collaborate with contract duets to prepare and present to contract committees, providing support and guidance to achieve clearly defined approval requests.

Work with the client’s legal team to ensure contracting documents comply with company rules, contracting principles, processes, and governance.

Build and maintain relationships with contractors and suppliers, monitoring their performance through contract performance management activities.

Ensure performance indicators are established and managed to meet operational needs and departmental objectives.

Ensure all contract representatives, budget holders, and technical prescribers are fully trained and familiar with the tools and processes for managing and reporting contract costs.

Promote a culture of compliance with all applicable company rules for contracts, report any non-compliance, and contribute to corrective action plans to protect the P2P process. Participate in the development of C&P procedures.

Act as the focal point for contractual activities, collaborating with the contracts discipline on cross-asset and regional synergies.

Work with the C&P Support and Performance team to contribute to agreed KPIs, CPIs, and SOX results, and participate in action plans that promote continuous improvement of the contracting process.

SPECIFIC REQUIREMENTS:

Relevant degree or experience in contracts and procurement.

Proven practical experience in preparing and negotiating high-value, complex technical services and/or purchase contracts.

Ability to develop strategies, draft effective documents, and conduct commercially significant negotiations with contractors.

Understanding of the supply chain process and familiarity with integrated business systems for procurement-related activities.

Knowledge of legal aspects associated with procurement.

Strong interpersonal skills with a proven ability to collaborate cross-functionally.

Effective communicator, both verbally and in writing, with the ability to challenge and negotiate constructively to influence decisions or ways of working.

Knowledge of the company’s equipment and operations, as well as awareness of group activities.

Adaptable and flexible, with the ability to support and embed change and foster a culture of continuous improvement.